Process

                Outlook

1. Open and compose a new email

2. Select Options tab on the Ribbon

3. Click “Permissions” (First time setup will occur)

4. Select level of Protection as defined in the Label Definitions section (most cases select Transcript Request).

5. Send email.

Outlook Online

1. Create and compose a new email

2. Click Protect

3. Click “Change Permissions”

4. Select level of Protection as defined in the Label Definitions Section (most cases select “Encrypt”)

5. Send email.

Label Definitions

Encrypt - Just encrypts the message          

Regent University – Confidential - Prevents emails from being opened by non-Regent email accounts. Ex. Sent email to @gmail.com and was given a permission denied error

Regent University – Confidential View Only - Same as above, however restricts emails to read only for Regent accounts only

Do Not Forward - Prevents the recipient from Forwarding, Printing, or Copying the message

Transcript Request - Encrypts the message and allows authenticated users

Encryption Type

 Documentation Protection – AES 128 and 256

 Key Protection – RSA 2048

 Certificate Signing – SHA-256

How it works

 User sends email and encrypts/protects the message with or without attachment

 Recipient receives an email as shown below.

 After clicking “Read the message” a new tab or window will pop up

 The recipient can authenticate through their email or use a temporary one time code

 The message will then open.